Office Manager

• Office security measures.
• Establish and maintain vendor relationships.  Negotiate pricing and service.  Maintain appropriate levels of office supplies. 
• Negotiate for and order all printing supplies including forms, letterhead, envelopes, and business cards.
• Monitor and periodically re-negotiate price schedules on primary services, supplies, phone charges, Federal Express Fees, etc.

Adminstrative Assistant

• Provide administrative support for the Property Managers, and other departments
• This responsibility includes general clerical support, proof reading, document production, special mailing and other miscellaneous administrative duties.
• Production of resale certificates

Receptionist

• Answer incoming phone calls quickly and professionally
• Announce the caller and/or transfer to voice mail           
• Monitor incoming faxes and process
• Monitor the postage machine/supplies
• Sort and process the daily mail

Customer Service – Maintenance

• Answer incoming calls from board members and homeowners in regards to maintenance issues.
• Receive and follow up on emergency call log from answering service for after hour’s calls.  
• Generate and fax work orders for maintenance work requested by homeowners, board members, on-site managers and property managers.